Things to consider when organising an event
Stewards
The safety of people attending your event will depend on the competency of your stewards.
All stewards should:
- be aged over 18
- be fit to carry out the duties given to them
- be helpful, conscientious and disciplined people
- be alert to what is happening around them
- monitor the crowd at all times (not watch the event)
- be easily recognisable by wearing high visibility vests or tabards
Your Risk Assessment will help you determine how many stewards are needed and where they should be located.
This should consider:
- the audience's age
- projected size of audience
- time of event
- size of site
You should make sure that all stewards:
- get a written statement of their duties
- get a site plan showing key features
- are fully aware of their role in an emergency situation
Depending on the size of the site, and where your event is taking place, stewards may need a separate system of communication (two-way radios).
To make sure stewards are properly organised, there should be a chief steward/marshal.
This would preferably be someone who is a member of the event organising committee.