ࡱ> g Lbjbj _x jx jHDf f    8E| ?u(!" " "ǔ}t"I!^!@""s's's'"s'"s's'FSpbS%%"Tΐ0?Z]#&""s'"""""%"""?"""""""""""""f Y :  Corporate Health & Manual  3.17 FIRE SAFETY & EVACUATION Guidance and Procedures  Summary The Responsible person (RP) must ensure that: Adequate resources are available to manage fire risk in their buildings A Fire Risk Assessment is completed and kept up to date Assist in ensuring all employees working in their building have received adequate information, instruction and training in relation to the building and are familiar with fire safety and evacuation procedures that are in place. Appoint Fire Wardens Suitable and sufficient compliance checks are completed Personal Emergency Evacuation Plans are in place where required Fire action notices are up to date and displayed Regular Fire drills are undertaken Suitable and sufficient fire fighting equipment is provided Legal Requirements The Regulatory Reform (Fire ) Order 2005 (FSO) is the main piece of legislation governing fire safety in buildings in England and Wales. The FSO applies to all workplaces and the common parts of buildings containing 2 or more domestic premises. It places legal duties on anyone in control of these premises (the Responsible Person - usually the Building Manager, owner or landlord) to undertake and record a fire risk assessment and put in place and maintain general fire precautions. Important Definitions Responsible Person: The person who has control of the premises or anyone who has a degree of control over certain areas or systems within the premises (e.g., employer, owner, or occupier). Fire Risk Assessment: A systematic process of evaluating the potential risks from fire on the premises, identifying fire hazards, and determining measures to mitigate the risks. Compartmentation: The division of a building into sections using fire-resistant materials to prevent the spread of fire and smoke, allowing safe evacuation and providing time for firefighting efforts. Evacuation Plan: A detailed plan outlining the actions to be taken by occupants in the event of a fire, including the use of escape routes, assembly points, and procedures for accounting for all individuals. Passive Fire Protection: Building components designed to contain fires or slow their spread, such as fire-resistant walls, floors, and doors. Active Fire Protection: Systems that require some action to operate in the event of a fire, such as sprinkler systems, fire extinguishers, and fire alarms. Procedures This section outlines standard arrangements for use within as many as possible of the premises within the . By using similar systems of emergency evacuation, employees will be able to follow the standard procedure whichever building they happen to be working in at the time of emergency, and any possible confusion will be reduced to a minimum. takes its responsibility towards fire safety very seriously and will endeavour to reduce the risk of fire to as low a level as reasonably possible. In order to do this, the following should be considered: Undertake risk assessments and inspection regime that is compliant with prevailing legislation as a minimum and wherever possible achieve best practice. Using an accredited Fire Risk Assessor where necessary. Maintain passive fire precautions effectively. Responsible person to ensure that contractors replace any fire stopping on completion of works. Keep sources of ignition and source of fuel separated. Liaise with residents to ensure fire risk is minimised. Liaise with Tyne & Wear Fire Rescue Service (TWFRS) to ensure best use of available resources and promote fire awareness. When fires and false alarms occur, investigate the causes, identify lessons learnt, and implement preventative measures to prevent them reoccurring. Responsible Person The Responsible Person whether that is the Building manager, are responsible for the detailed arrangements necessary to manage fire risk within their areas of control. Where contractors are being managed and there is a likelihood that fire precautions may be affected, the Permit to Work system must be used alongside regular monitoring to ensure these precautions are maintained. All Responsible persons are to ensure that: Adequate resources and made available to manage fire risk in their buildings. A fire risk assessment is completed and kept up to date. All employees working within their buildings receive adequate information, instruction, training and supervision in relation to their buildings and are familiar with the Fire and Evacuation procedure that are in place. This includes the provision of regular refresher training in maintaining skills. The responsible person must ensure that fire action notices reminding people what to do in the event of an evacuation alongside the list of the fire wardens for the building (where appropriate) are displayed. Appointment of Fire Wardens. (Please Note: Managers within the building must support the Responsible person in appointing fire wardens for their department). Regular fire drills are undertaken. All emergency routes and exits are clear, well lit and unobstructed. Maintain clear and accurate records of risk assessments, fire drills, maintenance, and training activities Suitable and sufficient compliance checks are complete regularly within the building including: Weekly fire alarm tests. Essential fire fighting equipment to be checked once a month. Fire Doors checks are completed on communal doors To maintain copies of Personal Emergency Evacuation Plans (PEEP) relevant to persons in their buildings. Log and report any fire alarm activations which have taken place. Employees As an employee it is your responsibility to take reasonable care for the safety of yourself and other persons who may be affected by your acts or omissions. In relation to fire safety it is important that you co-operate with your manager in all general fire precautions provided for your safety and the safety of others in accordance with current legislation. In particular you should ensure you are familiar with the following: Fire hazards applicable to your workplace Action to be taken on hearing the fire alarm Raising the alarm, the location and operation of alarm points Correct method of calling the Fire and Rescue Service Location and use of fire fighting equipment Knowledge of escape routes The importance of fire doors and of the need to close all doors at the time of fire Completion of online fire safety training Fire and Evacuation Fire Wardens The Responsible Person with the support from other managers in the building will be responsible for arranging Fire wardens to be appointed and trained in buildings they occupy. A Fire Wardens role is: In the event of a fire, carry out a sweep of their allocated areas including toilets directing people to leave the building and where possible and safe to do so ensuring windows and doors are closed to prevent the spread of fire when evacuating. Report that their areas are clear to the Fire Marshal / Chief Fire Building Officer in overall charge of the Fire Assembly Point. To monitor fire protection measures such as fire extinguishers which maybe missing, fire doors that might be propped open, fire alarms not operating properly and report these to the Responsible Person. Fire wardens must always remain vigilant and on no account place themselves in danger. The absence of a fire warden should have no effect on an evacuation. Where the fire warden is not available then the Manager or most senior person in that area should take charge and report to the Fire Marshal / Chief Building Officer (CFBO) at the Fire Assembly Point. If no one from a particular area reports to the Fire Marshal / CFBO they will liaise with the Fire Service to advise them there may still be people in that location. Fire Marshal / Chief Fire Building Officer (CFBO) The Fire Marshal is the person in charge at the fire assembly point and they liaise with all the building Fire Wardens and relay information to the Tyne and Wear Fire Rescue Service (TWFRS) to ensure: Everyone in the building is accounted for Investigate the cause of the incident Ensuring the Emergency Services are informed Direct Fire Wardens to assist in the situation Liaise with the Emergency Services on their arrival Coordinate contingency planning if the situation warrants it Ensure the building is safe before anyone is allowed to re-enter. Fire Risk Assessment All offices and places of work are to have a completed fire risk assessment in place which is to be reviewed as a minimum every 12 months. The Fire Risk Assessment should include details of the nature of usage of the building and evaluate sources of ignition, sources of fuel, passive fire protection measures, fire fighting equipment and emergency procedures. The Responsible Person will be responsible for ensuring any remedial actions from fire risk assessments are actioned and completed within the approved timescales. Fire Risk Assessments will be reviewed: Annually as a minimum, depending on the nature of the building; Following a fire incident; Following a near miss; Following the introduction of a significant risk (e.g. persons with impairment) Following the introduction of new work practices; Following any works affecting the means of escape, alarm systems or affecting water services; As deemed necessary by the Occupational Health & or Compliance Teams or Tyne and Wear Fire Rescue Service. Following change of building use or any major material alterations. HYPERLINK "https://intranet.southtyneside.gov.uk/article/20665/Fire-risk-assessment-and-checklist"TEMPLATE EXAMPLE Fire Fighting Equipment Suitable and sufficient fire fighting equipment is provided in all offices, places of work and buildings; these will be sited at exits and any other critical point. Fire fighting equipment is provided to staff to fight a small fire that maybe blocking their exit out of the building and then it should only be done if it feels safe to do, are confident and been properly trained. All fire fighting equipment is to be inspected annually by a competent person to ensure it remains in an operational condition and relevant to the activities in the building. Fire suppression Systems Where fire suppression systems are installed these will be subject to maintenance and service programme to ensure they remain in an efficient state. Alarm Systems All offices, places of work and residential units such as extra care buildings and high rises have a fully functioning fire detection and alarm system in place and are to be maintained according to the manufactures recommendations. In addition, weekly checks are to be carried out in a way to test every call point and sounder on a regular basis. Residential units within extra care buildings have alarm systems which are monitored 24 hours a day to ensure a response from the emergency service and reduce false alarms out of normal hours. Where automatic fire detection systems are in place the alarm will be triggered, in the event of fire, and the evacuation procedure will be implemented. Where no such automatic detection systems are fitted the raising of the alarm will be done manually and a call to 999. Evacuation Plan & Fire Drills All offices have a fire evacuation plan and test that is planned at least once a year. The evacuation plan should also mirror the contents of the Fire Risk Assessment for the building. A template plan is available. HYPERLINK "https://intranet.southtyneside.gov.uk/article/24107/Personal-Emergency-Evacuation-Plans-PEEP"TEMPLATE An Assembly Point will also have been identified and communicated to all; signs will be displayed. The fire assembly point should be far enough away from the building so that fire wardens can control the area. The assembly point should also be sited so as not to hamper the approach of emergency vehicles or firefighting operations. Fire drills to be completed at least once per year as per guidance. If a building is evacuated due to a false alarm and the evacuation procedure works as intended, this false alarm evacuation may be counted as a fire drill therefore negating the need for a further fire drill. Any false alarms should be logged and investigated to determine cause and solutions put in place to reduce the numbers of any unwanted activations. Personal Emergency Evacuation Plans (PEEP) A Personal Emergency Evacuation Plan (PEEP) is a bespoke escape plan for individuals who may be unable to reach a point of safety unaided, or within an adequate amount of time during an emergency. This may include: Mobility impaired people, such as wheelchair users. Sensory impaired people, such as those who are blind or hard of hearing. People with certain medical conditions that may affect their ability to use stairs, such as asthma. Those with neurodiverse or mental health conditions, such as anxiety. Those who may have difficulties comprehending how to act in an emergency. It is the managers responsibility to complete a PEEP with any member of their team who may struggle to evacuate. Compartmentation Compartmentationis a vital part of thefiresafety design of a building and seeks to divide large spaces into smaller, more manageable ones should afireoccur.Fire compartmentationis also used in order to create a safe, protected means of escape for the building occupants. Therefore, it is extremely important any works completed in the building which may affect the fabric of the building are fire stopped correctly to ensure the integrity of the building and fire safety with material to the same fire rating as the surrounding structure. Regular inspections are completed of works carried out to ensure the integrity has been maintained. Permit to Work Where contractors are being managed and there is a likelihood that fire and structural precautions may be affected, the Permit to Work system must be used alongside regular monitoring to ensure these precautions are maintained. Elected Members It is the manager responsible for Elected Members or the manager they are visiting to ensure they are aware of these procedures for the building they are in. The manager must ensure Elected Members make themselves familiar with the following in the building they are working in / visiting: Action to be taken on hearing the fire alarm Raising the alarm, the location and operation of alarm points Knowledge of escape routes Aware of the Assembly Point for the building Leave the building immediately when alarm sounds. If they have difficulty in evacuating the building they must advise the manager responsible / they are visiting to ensure safe means of escape is considered and where applicable a Personal Emergency Evacuation Plan may need to be completed. Visitors All visitors to buildings must sign in and out in the visitor book and be either accompanied or briefed on the specific building emergency plan on entry, and especially at the start of all meetings. This will include contractors carrying out maintenance tasks. In the event of an evacuation, the visitor book will be taken to the assembly point and all visitors accounted for, which is in addition to the fire wardens sweep. Links to Guidance The following is not an exhaustive list but some relevant regulations, approved code of practices and useful information relating to this policy: HYPERLINK "https://www.hse.gov.uk/fireandexplosion/fire-safety.htm"Health & Executive Fire  HYPERLINK "https://www.legislation.gov.uk/uksi/2005/1541/contents/made"Regulatory Reform (Fire ) Order 2005 HYPERLINK "https://www.gov.uk/government/publications/fire-safety-england-regulations-2022"The Fire (England) Regulations 2022 HYPERLINK "https://www.legislation.gov.uk/ukpga/2022/30/contents/enacted"Building Act 2022 HYPERLINK "https://www.legislation.gov.uk/ukpga/2004/34/contents"The Housing Act 2004 HYPERLINK "https://www.gov.uk/government/publications/fire-safety-approved-document-b"The Building Regulations 2010: Fire Approved Document B HYPERLINK "https://www.legislation.gov.uk/uksi/1998/2451/contents/made"Gas (Installation and Use) Regulations 1998 HYPERLINK "https://www.legislation.gov.uk/uksi/2016/1101/contents/made"Electrical Equipment () Regulations 2016 HYPERLINK "https://www.legislation.gov.uk/uksi/1988/1324/contents/made"Furniture and Furnishings (Fire ) Regulations 1988 HYPERLINK "https://www.gov.uk/government/publications/fire-safety-risk-assessment-sleeping-accommodation"Fire Risk Assessment: Sleeping  HYPERLINK "https://www.gov.uk/government/publications/fire-safety-risk-assessment-offices-and-shops"Fire Risk Assessment: Offices and Shops HYPERLINK "https://nfcc.org.uk/our-services/building-safety/protection-building-safety/specialised-housing/"National Fire Chiefs (NFCC) Specialised Housing Guidance HYPERLINK "https://www.gov.uk/government/publications/fire-safety-in-purpose-built-blocks-of-flats"Local Government Association Fire in purpose-built blocks of flats Review These guidance and procedures will be reviewed on an annual basis. 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