ࡱ> ] Mbjbj~]~] @7i7i?   3338k'3Z^!!!!Z!Z!Z!Z!Z!Z!Z$2^`*EZ@EZ!!ZZ |R!!Z Z 2S"cX![ X7U. ZpZ0ZeUaea\cXacX$ 2 >SEZEZ/ Za Y q:   THE CHILDREN (PERFORMANCE & ACTIVITIES)(ENGLAND) REGULATIONS 2014 Children, Adults and Health APPLICATION PACK FOR APPROVAL AS A CHAPERONE Information for Chaperones Responsibilities of a Chaperone Duties of a Chaperone Instruction to Chaperones Children Working in the Theatre Children in Television, Radio and Film Chaperone Application Process Costs Associated with the application for a Chaperones Licence Chaperone Application Form Information for Chaperones A child taking part in a performance, which can include TV or filming, theatre, sporting activities or modelling, will require chaperoning. "Chaperones act in 'loco parentis' and should exercise the care which a good parent might be reasonably expected to give that child". Application for a Chaperone Licence must be made to the Local Authority in whose area the prospective chaperone lives. Due to various checks which have to be made, the time between the LA receiving an application and the issuing of a Chaperone Licence can take a while - please allow for this. Responsibilities of a Chaperone A Chaperone's first priority is always to the child. A Chaperone is the key person to whom the child looks to for guidance, protection, clarification and support. One of a Chaperone's greatest strengths is their ability to negotiate with the production company 'on site' and be able to say no when what is being requested of the child is contrary or detrimental to either the child's health, well being and/or education. For example, requesting a child to stay at a place of performance over and above the hours/times laid down in the child's license or the regulations, lack of education time, and so forth (contact the Local Education Authority if you experience difficulties here). At no time should a child perform if unwell. Chaperones should keep a note of important contacts, for example, their Licensing Authority, the child's Licensing Authority, the Local Authority in whose area the child is performing, the child's Agent and the child's Parent/Legal Guardian. The maximum number of children chaperones are allowed to have in their care at any one time is 12 but in a lot of instances this will be too many (diverse mixture of ages requiring more concentrated supervision and so forth). We recommend 8 children to be the maximum in many cases. The child should not perform if a licence has not been granted, unless they fall within the exemption period. Chaperones should not presume that a child is licensed. Always ask to see a child's licence upon arrival at a place of performance. If the production company cannot prove that a child is licensed, Chaperone's should contact the child's LA urgently, otherwise a contravention may have occurred. Production companies are required to log certain activities during a performance i.e. arrival and departure times at the place of the performance etc. Duties of a Chaperone Children Performance Regulations 1968 The maximum number of children in the care of a chaperone at any one time may not exceed 12; there may be occasions when they could only perform their duties satisfactorily if the number were smaller, e.g. if the children were living away from home. The chaperones first duty is to the children in their care; while acting as chaperone they may not engage in any activity that would interfere with the performance of their duties. Except when a child is in the care of a teacher, the chaperone is in loco parentis and should exercise the care which a good parent might be reasonably expected to give that child. Their precise duties while the child is at the place of performance will vary according to the nature of the performance. If the child is working in the theatre, the times when he/she is to be at the theatre and when he/she will be on stage are known in advance, and must come within what is permitted by the regulations. The chaperone's main duties will be to ensure that, when the child is not actually performing (including the period in between performances if there are two performances on the same day and he/she does not go home or back to his/her lodgings), he/she is properly supervised and has adequate meals, rest and recreation. A child appearing in a film may be at the studios or place of location for much of the day. During the whole of this time he/she is in the chaperone's charge, except when having lessons. It is for them to accompany him/her from the dressing room or school room to the set and take him/her back to the dressing room or school room, as well as remaining on the set while he/she is there. They are required to keep a record of the time the child is on the set, and the time he/she rehearses and performs, so as to ensure that the periods permitted under the regulations are not exceeded. They must also see that the child gets not less than the required number of breaks for rest and meals. They should make sure that the child has suitable opportunities for recreational activities and is protected from stress, strain, bad weather and any other conditions likely to harm him/her. If a child is living away from home, the chaperone is responsible for him/herthroughout the currency of the licence. This includes seeing that the child's lodgings are satisfactory in every way; and that he/she is properly occupied during his/her spare time; and in general they may need to exercise a greater amount of supervision than if the child was living at home. No child should be allowed to perform when unwell. If a child falls ill or is injured while in the charge of a chaperone / teacher, a doctor should be called and the licence holder must immediately notify the parent named in the application form, and the local authority. Instruction to Chaperones Children in Entertainment A Chaperone (who may be a man or a woman) must be appropriately vetted by the Local Education Authority issuing the licence. The chaperone's first duty is to the children in her/his care. While she/he is acting as chaperone she/he may not engage in any other activity that would interfere with the performance of her/his duties. Except when a child is in the care of a teacher, the chaperone is in loco parentis and should exercise the care, which a good parent might reasonably expect to give that child. A chaperone must not be in charge of more than twelve children. Where it is proposed that the private teacher shall undertake the combined duties of teacher and chaperone then such an arrangement shall not be approved if her/his duties as chaperone require her/him to be in charge of more than three children. When children are living away from home they must be in the constant charge of the chaperone that shall accompany them from lodgings to the theatre or studios and back again. She/he must arrange to sleep in the same lodgings as the children and near to the rooms occupied by the children. It is a special responsibility of the chaperone to see that the lodgings occupied by the children are adequate, clean and comfortable. If she/he considers the lodgings are unsatisfactory she/he should report the fact to the Local Authority and ask for assistance in finding suitable lodgings. If any child is unwell, a doctor must be sent for. No child shall perform when unwell and, in the event of indisposition, a child must be sent home under proper escort. The parents and the Local Authority should be informed immediately. Children Working in the Theatre The chaperone's precise duties while a child is working in the theatre will vary according to the nature of the performance. The times the child must be at the theatre and when she/he will be on stage and the times for leaving the theatre are known in advance and chaperones are responsible for seeing the child's performance is kept to these times, which are in accordance with the regulations. The chaperone must ensure that when a child is not actually performing (including the period between performances, if there are two on the same day and she/he does not go back to her/his lodgings during this time) she/he is supervised and has adequate meals, rest and recreation. The chaperone shall accompany the child from the dressing room to the wings to await her/his entrance and take her/him back to the dressing room after her/his part in the performance is over. Children in Television, Radio and Films The chaperone shall be in charge of the child the whole of the time she/he is at the television, broadcasting or film studios. The chaperone shall accompany her/him from the dressing room or school to the studio or set and take her/him back to the dressing room or classroom. The chaperone will remain on the set while the child is there and keep records of the times she/he performs or rehearses to ensure that the times laid down in the regulations are not exceeded. The chaperone shall ensure that the child has the number of breaks for rest and meals appropriate to a child of her/his age, as laid down in the regulations. The chaperone shall ensure that the child has suitable opportunities for recreational activities and is protected from stress, strain, bad weather and any other conditions likely to harm her/him. These instructions are merely supplementary to the regulations and to the conditions licence, with which all concerned must be fully acquainted and strictly comply. Application process for prospective Chaperones who live in South Tyneside When making an application to become a South Tyneside registered chaperone to children in entertainment you will need to complete: An up to date safeguarding certificate. Safeguarding Children Level 1 (replaces An Introduction to Safeguarding Children)can be obtained free of charge via the link on our website  HYPERLINK "/article/72009/E-learning" /article/72009/E-learning PLEASE NOTE once successfully registered, applicants will have 4 weeks to complete the module and present their certificate to support their application. If after 4 weeks the module remains un-started or un-finished, a charge of 40.00 per module, per applicant will be made via invoice to you payable within 28 days of issue. An enhanced DBS Disclosure Application Form. The online link can be requested by emailing  HYPERLINK "mailto:DBS@southtyneside.gov.uk" DBS@southtyneside.gov.uk and also a date and time to show your ID documents to an officer at Hawthorne Building, Jarrow. A South Tyneside SYP Chaperone Application Form (copy attached to this information pack) You will need to email the documents listed below to  HYPERLINK "mailto:SYP@southtyneside.gov.uk" SYP@southtyneside.gov.uk An up to date safeguarding certificate. Your completed DBS certificate. Your completed South Tyneside Chaperone Application Form. One head and shoulder electronic photograph. The application process can take approximately three months to progress to completion and if you are successful and on receipt of two satisfactory references verified by SYP, a DBS Clearance and a safeguarding certificate, your licence will be dispatched to your registered address shortly thereafter. Costs associated with an application for a Chaperones License: Charges apply only to professional chaperones and not for volunteers Enhanced DBS Check 54.00  INCLUDEPICTURE "http://intranet.st.net/directorates/regeneration-and-resources/communications/images/logo.gif" \* MERGEFORMATINET  THE CHILDREN (PERFORMANCE & ACTIVITIES)(ENGLAND) REGULATIONS 2014 Children, Adults and Health APPLICATION FOR APPROVAL AS A CHAPERONE The licensing authority must not approve a person as a chaperone unless it is satisfied that the person is suitable and competent Regulation 15(4), The children (Performance and Activities (England) Regulation 2014) All information given in this application for will be treated in confidence other that information relating to criminal offences. Please complete this form in type of BLOCK CAPITALS Name of Group(s) Associated with - please state if you are applying for a voluntary or professional approval: (E.g. Theatre Group; Drama Group; Operatic Group, Dance School etc.) Surname: (BLOCK CAPITALS) Mr/Mrs/Miss/Ms/Other* First Names (BLOCK CAPITALS) Date and Place of Birth Address (inc postcode) Telephone No (inc STD code) Mobile No Email Address How long have you lived at this address? If less than 5 years please list previous address(es) National Insurance Number Present Employer Address Type of Work Professional Qualifications Additional Information Have you ever been approved as a Chaperone/matron? If so, when and by which Authority? Are/were you a registered childminder or foster carer? If so, when and by which Authority? Have you received first aid training? If so provide copy of Certificate or details of training provider and dates for Verification purposes. Have you undertaken Safeguarding training in the last 3 years? If so, provide copy of certificate or details of provider and dates, for verification purposes. If not, have you registered and completed the E-Learning module An Introduction to Safeguarding provided by  HYPERLINK "http://www.southtyneside.safeguardingchildren.co.uk" www.southtyneside.safeguardingchildren.co.uk ? if so, provide your certificate. If approved will you be acting as a Chaperone in a volunteer or Professional capacity? The Authority is entitled, under arrangements introduced for the protection of children, to check with the criminal Records Bureau for the existence of any criminal record. Therefore you will be required to complete a disclosure form to enable an Enhanced check to be undertaken. Please see Rehabilitation of Offenders Act 1974 convictions and Spent Convictions of a Criminal Nature. The work for which you are applying will entail regular contact with children and is exempt from the rehabilitation of Offenders Act 1974. Therefore, you are required to declare any convictions, cautions, bind-over or prosecutions you may have, even if they would otherwise be regarded as spent under this Act. Have you ever been convicted of any criminal offence? YES /NO (delete as appropriate) If YES, please specify the date of the conviction, Court, nature of offence and sentence imposed. You will also require to declare any cautions, bind-overs or prosecutions you may have, even if they would otherwise be regarded as spent under the Act. Please enter details below: Have you ever been subject to any disciplinary procedures from a previous or current job role? YES /NO (delete as appropriate) If YES, please specify the date of the disciplinary procedure, job role, and outcome. Please give the name, address, email address, telephone number and relationship to you of two responsible persons who would be prepared to provide a reference as to your suitability to be a chaperone. References should be from separate sources and not from the same organisation or employer e.g. current or most recent employer, a person who has knowledge of and can comment on your work with children, someone who knows you in a professional capacity. Reference cannot be accepted from a spouse of family relation or from someone with whom you live. REFERENCE 1 Name Address (inc post code) Email address Telephone Number Occupation Relationship to applicant REFERENCE 2 Name Address (inc post code) Email address Telephone Number Occupation Relationship to applicant Give below details of any relevant experience of working with children in either a voluntary of professional capacity  If approved, do you agree to your details being put on a list of Local Authority approved Chaperones that may be given to amateur groups and dance schools? YES/NO*  Please complete and return this form, with one head and shoulder photograph, hard or electronic copy and the required identification and address documentation, proof of any first aid/child protection training and application fee (if applicable) when you attend for interview. Town Hall and Civic Offices Westoe Road South Shields Tyne & Wear NE33 2RL Telephone: 0191 4247400     is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. DECLARATION TO BE SIGNED BY APPLICANT I hereby declare that the above information is true, to the best of my knowledge. I understand that the Authority will need to make further enquiries regarding any possible convictions I may have. I understand that the Authority will make enquiries of partner agencies regarding my suitability to carry out the duties and responsibilities of a Chaperone. I also declare that I have read and understood the guidance documentation on the duties and responsibilities of Chaperones. I am fit and able to undertake all the duties detailed within the guidance document. I am not disqualified from work with children or subject to sanctions imposed by a regulatory or professional body e.g. Ofsted. I also declare that I will notify of any change of name or address or any change in circumstances that may affect any ability to effectively carry out the duties and responsibilities pf a Chaperone. I also declare that I will have completed South Tyneside Safeguarding Children Board e-learning course for Safeguarding Children or equivalent prior to the processing of my application. I also agree to my information being shared as and when necessary as part of my application. 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